Organizing Your Events

December 1, 2016 by Staci Nichols

Like it or not, the DJ often times is left responsible for organizing and coordinating events that we DJ.175-28-29

Last month, one of my brides hired a corporate event planner to do the day-of coordination at her wedding. When the coordinator wasn’t at the rehearsal and was using my DJ outline (instead of creating her own), I knew we shouldn’t expect much from her during the wedding. Where was she as the wedding party needed to be cued to walk down the aisle? Who knows? After she failed to coordinate the pouring of the champagne after repeated reminders, the bride asked me to take over. And, by then, I was ready to do so as well (the toasts were almost an hour late).WEDDING COORDINATION: MOSTLY BEFORE THE WEDDING

WEDDING COORDINATION: MOSTLY BEFORE THE WEDDINGYour outline and the level of detail you put into it will make all the difference. After cruising a lot of DJ websites, it appears that a great many of us are showing up at our events with nothing more than one or two forms the client filled out with some song titles and are waiting to be babysat by a coordinator or brides- maid for the rest. No, there isn’t technically anything wrong with this—we are DJs, not coordinators. BUT…if you want those referrals, tips, five-star reviews, and happy clients, not needing to be babysat is a must. Start typing up custom outlines that include details beyond song titles and the order of events. Do they want the Mother-Son Dance song faded out early? Do they need you to dismiss tables for the buffet? When is the

Your outline and the level of detail you put into it will make all the difference. After cruising a lot of DJ websites, it appears that a great many of us are showing up at our events with nothing more than one or two forms the client filled out with some song titles and are waiting to be babysat by a coordinator or brides- maid for the rest. No, there isn’t technically anything wrong with this—we are DJs, not coordinators. BUT…if you want those referrals, tips, five-star reviews, and happy clients, not needing to be babysat is a must. Start typing up custom outlines that include details beyond song titles and the order of events. Do they want the Mother-Son Dance song faded out early? Do they need you to dismiss tables for the buffet? When is the photographer leaving (so you can make sure the bouquet is tossed before then)?

DAY-OF STAGINGNotice I did not say “day-of coordination”? That’s because what we as DJs need to do to ensure a smooth event is slightly different.

Notice I did not say “day-of coordination”? That’s because what we as DJs need to do to ensure a smooth event is slightly different.

 

Read the rest of this article and all of the Mobile Beat Pure Digital Monthly October Issue by going to http://www.mobilebeat.com/emagscurrent/175

Print
Staci Nichols Staci Nichols (11 Posts)

DJ Staci Nichols is based in San Diego. She specializes in spinning “country fusion,” Latin/Spanish, and mainstream music. Her wedding know-how has appeared in San Diego Style Weddings, Offbeat Bride, Wedding Planner Magazine, Gig Masters, Brides Without Borders, Book More Brides, and more. SanDiegoDJStaci.com. Instagram/Facebook/Pinterest/Twitter: SanDiegoDJStaci


Filed Under: Issue #175, Weddings